MailmanDave
17 Years Experience
Long Island, NY
Male, 43
I am a City Letter Carrier for the US Postal Service in NY. I've been a city letter carrier for over 17 years and it is the best job I've ever had. I mostly work 5 days per week (sometimes includes a Saturday) and often have the opportunity for overtime, which is usually voluntary. The route I deliver has about 350 homes and I walk to each of their doors to deliver the mail. Please keep in mind that I don't have authority to speak for the USPS, so all opinions are solely mine, not my employer.
As far as I know, all blue collection boxes are checked and emptied if the public can access them. If they were no longer going to be in service they would physically be removed or at least have a very clear notice on them that they are no longer being checked for outgoing mail. To know whether or not the person got the letter you mailed, I would recommend calling them or emailing them. Our delivery rate is very high so I'd say there is an excellent chance they will (or have) received the letter you put in the blue USPS collection box.
I think when the tracking number shows up on the USPS website, i think that means the item has arrived in the US. I don't know how long it takes to actually get delivered. It's also possible items are delayed in US Customs, but i dont know how common that is.
I know this reply is probably too late to help you retrieve the documents from the post office. I don't know what time the trucks leave the following day with outgoing mail but I would think that it is fairly early in the AM, if not around 6-6:30PM the day before. I am also not sure if they would allow you to look for (or if they'd look for) items you dropped off for mailing. I know at out post office that any items accepted at the retail counter, or in a collection box BEFORE the latest time posted on that box must be dispatched the same day.
If the letter carrier feels it is secure enough to leave mail in a place without a mailbox, I think they can though it's probably not a great idea. I don't know the official rule on the proposed situation.
The IT Guy
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Do not put any unstamped mail in someone else's mailbox. it is not legal to do so. In reality,though, a letter carrier might just realize it is something left in the box by a friend or someone nearby and leave it alone. I think the worst that would happen is that the item may disappear if the carrier thinks it is outgoing mail. If you put her full address on there and a carrier takes it, the letter may be re-delivered in the future as "postage due". Finally, I have no information on what is allowed in the Newspaper delivery boxes. Is it something that can be taped to her front door? Honestly, I would just spend the money and legally mail the item. If it is someone you want to surprise (in a good way) they should at least be worth the Cost of the postage.
In my opinion, the majority of suburban mailboxes are curbside so the letter carrier can deliver the mail without having to get out of his/her truck. Where I work Is fairly mixed between curbside delivery and door delivery but I would suggest that all new construction would have either curbside (mounted) delivery or a centralized cluster box unit method of delivery. This answer is mainly my opinion and not based on scientific research.
I am not sure why the note was placed in your box and the routing slip was maybe just being used for scrap paper to write the note. I am speculating that whoever wrote the note just wanted to verify that your partner's name was valid to receive mail there. Maybe the PO box clerk was filling in for the regular PO box clerk and didn't know your partner gets mail in your POB since your name is the only name renting it. I would just return the slip saying that your partner receives mail and the name and address is correct to come to your PO Box. That clear up any confusion on the part of the USPS employee that wrote the note.
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